Job Posting: Part-Time Practice Manager
Location: Valley Art Therapy, Birtle, MB
Are you the perfect blend of spreadsheet savvy and emotional intelligence? Do you love numbers as much as you love people? Are you looking to make a positive impact on mental health and rural communities through your work while enjoying flexibility and balance in your life?
Valley Art Therapy is currently seeking a part-time Practice Manager in our Birtle office, with flexibility for remote work. We're looking for a versatile professional who excels in business and organization with a people-first approach, creating a well-organized and positive work environment.
The ideal candidate will:
Have strong spreadsheet and data management abilities
Demonstrate high emotional intelligence
Possess a passion for numbers and working with people
Exhibit excellent organizational skills
In this role, you'll have the opportunity to:
Utilize your analytical skills to manage our clinic's operations
Flex your creative muscles in coordinating events and marketing
Contribute to the well-being of our clients and staff
Enjoy a flexible, trauma-informed work environment that values work-life balance
If you're passionate about mental health, have a knack for organization, a flair for business, and thrive in a collaborative setting, we want to hear from you!
About Us
Valley Art Therapy is a group practice providing coaching, counselling, therapy, and wellness. We help children, teens, and adults create positive mental health and wellness, regulate their nervous systems, and heal from trauma. We currently provide services in three locations - Birtle, Russell, and Swan River, as well as online. Our values of Community, Excellence, and Well-Being are foundational in the work we do at Valley Art Therapy.
Key Responsibilities
Operations:
Document, create, and maintain Standard Operating Procedures (SOPs)
Track, analyze, and report on key performance indicators (KPIs) for continuous improvement
Manage all filing and administrative processes efficiently
Implement and maintain quality control processes
Ensure optimal operation of the practice through process optimization and innovation
Prepare and present reports on various aspects of the practice to the leadership team
Collaborate with leadership on long-term business strategies
Organize and manage workshops, training sessions, and other events
Office Maintenance:
Monitor and manage office space and supplies; coordinate ordering as needed
Address office concerns promptly to ensure a conducive working environment
Oversee IT issues and liaise with technical support as needed
Client Relations:
Maintain positive relationships with clients, addressing concerns and feedback promptly
Marketing:
Manage social media platforms, including posting, engagement, and content planning
Execute marketing campaigns
Analyze marketing metrics and adjust strategies accordingly
Finance:
Manage accounts payable and accounts receivable
Coordinate receipts with the bookkeeper
Assist in budget preparation and financial forecasting
Human Resources:
Manage employee communication and support
Lead employee engagement initiatives and team-building events
Handle all aspects of new hire paperwork
Ensure compliance with health and safety regulations, privacy laws, and other relevant legislation
Qualifications
Post-secondary education: Business and/or Psychology/Counselling related fields
Proven experience in business operations and management
Excellent communication and interpersonal abilities
Familiarity with finance, marketing, and human resources functions
Proficiency in Google Workspace, Spreadsheets, Microsoft Office and Jane.app (Electronic Health Records System)
Strong data analytics capabilities with high attention to detail and critical thinking skills
Pro-active and solutions focused with the ability to foresee and address issues
Exceptional time management and organizational skills with ability to prioritize dynamic responsibilities
Satisfactory Criminal Record and Vulnerable Sector check
What We Offer
A combination of in-office and remote work
Vacation Pay
A supportive and collaborative work environment
Opportunities for professional development and growth
Flexible working hours
Beautiful clinic space
Wage: Salary based on qualifications and experience
Start Date: Negotiable
Hours: 10-15 hours/week to start
How to Apply
If this sounds like you, please spend a few moments visiting our website to learn more about us.
Once you are ready to apply, email us at dana@valleyarttherapy.com
In the subject line enter: I want to join the Valley Art Therapy Team! In the body of the email make sure to include: Please send me the Practice Manager Application. Attach your resume and cover letter to the email. Include three references with your resume. In your cover letter, please describe your why behind wanting to work with us at Valley Art Therapy and how you would be a great fit for our team.
Applications are due by August 30, 2024. The position will remain open until filled.
Valley Art Therapy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Thank you for considering Valley Art Therapy as your next professional home! We look forward to reviewing your application. Only applicants selected for an interview will be contacted.
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